As times change, your business budget may need to periodically adjust. For example, a time of prosperity may call for an aggressive budget that helps your business pounce on opportunities, while downturns may make a more conservative budget wise. In fact, Business News Daily recommends constantly revisiting and revising your budget. This post covers four ways to make those transitions smooth.
Use a Spreadsheet
While spreadsheets may appear intimidating at first glance, the truth is that they are easier to use than ever—and they are invaluable tools for creating and tracking manageable budgets. With a visual representation of your budget, you can quickly get an understanding of your business’s financial status and what may need to change. QuickBooks, Google Docs, and SmartSheet are just three places you can find helpful budgetary spreadsheets.
Define the Objective
When you change your budget, there should be a solid reason behind doing so. Take a look to see which specific areas of your budget need tweaks: There’s no point in disrupting the entire business budget, for instance, if a single part of it is responsible for budget overruns.
Sometimes the problem isn’t with the budget itself but rather with other factors. For example, perhaps a careless employee is running up costs by consistently damaging inventory. In cases like that, you may need to make personnel changes rather than budgetary ones.
Schedule budget reviews on a regular basis. New businesses should review their budgets at least monthly, and even well-established businesses will benefit from quarterly reviews. Frequent reviews are necessary to detect new problems before they become bigger—and more expensive.
Frequent business budget reviews are one part of avoiding complacency. Another part is to stay vigilant for ways to cut costs. Cost-cutting methods that work include negotiating with vendors and switching when one offers a better deal, canceling subscriptions that your business no longer needs, and making bulk purchases to trigger discounts.
For more business information, please peruse Kasher Capital’s other blog posts.